Warehouse & Vault Operations Administrative Assistant

Job Description

Administrative Support
- Liaise with logistics partners such as UPS, FedEx, and other courier services to coordinate and track shipments and deliveries
- Check and process relevant documentation such as invoices, shipping forms, and order records
- Ensure accurate filing and record-keeping for compliance and operational efficiency
- Support communication across departments to ensure smooth day-to-day operations

Vault Assistance
- Assist the Vault Manager in vaulting operations and inventory audits
- Assist with processing of storage-related orders
- Assist with inbound and outbound precious metals deliveries
- Maintain cleanliness of vault

Operational Support
- Assist in the processing of orders for shipment
- Assist in cash counting and testing the authenticity of precious metals
- Ensure that precious metals in the showroom are displayed in a presentable and appealing manner
- Any other tasks as assigned.

Job Requirements

- Integrity: You are required to demonstrate integrity in all aspects of your work and your conduct
- Meticulous: As you will be dealing with highly valuable items, you are to be meticulous and diligent in all aspects of the role, e.g., conducting inventory audits, testing the authenticity of the precious metal product, handling cash, etc.

Work Location